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Do you use apps to drive your goals and world with ease or do they use you?

Billions of people use apps each and every day, but I question whether or not they are using them to fuel their success or to distract them from what they really want. If you’re like me you are planning to do more this year. Just like you I have new goals and aspirations to achieve and am always looking for new and improved solutions to reclaim my time and calm the chaos.

I use apps and technology to make what I want to do easier and faster so I can get on with enjoying the freedom I work for and love.

My productivity is app driven. I use a lot of them. I am always searching, downloading, and experimenting, looking for the very best.

There are hundreds upon, hundreds of thousands of apps out there – all for our mobile devices and more coming online all of the time. Then you throw in those desktop and web applications and the number is almost too vast to comprehend (for me anyway).

Following is a list of the apps I used the most in 2017 and what I use them for. For me, my business and personal life are very much intertwined. I don’t keep “work hours,” although I work about 6 hours a day, 4 days a week. I just fit them in where ever they fit into my day.

This was the whole reason I became an entrepreneur, and no matter how busy I get, it’s the one perk I refuse to give up. These apps help give me the freedom to do that.

The Hardware

Apple Watch – My husband purchased my watch as a gift last year for Christmas.  I wasn’t sure I was going to like it. So imagine my surprise when after a few months I did not want to go through a day without it.

Digital Device – I don’t usually travel with my laptop. Let’s face it an iPad is much lighter and because I always overpack my clothing this helps.

External Hard Drive – It’s important to always back up your data. You just never know. I use an external drive to manage this process for me and back up every night at 9 p.m. I use an HP terabyte portable drive.

Laptop – For ease of travel and working where and when I want I find a laptop is the best solution. I use a 15 inch MacBook Pro.

Microphone – When hosting teleseminars or webinars or recording podcasts and videos, audio quality is critically important so use a microphone. I like the Yeti for its versatility and ease of use.

Smart Phone– I use my iPhone as a type of remote for my laptop and iPad. Again light and tight is always the objective. I use an iPhone X.

Weekly Calendar – This may surprise you. I keep my daily appointments and tasks lists handwritten. I have tried many digital solutions and Planner Plus has been my favorite. However, I feel more attuned to my schedule and to-dos when I write them out so that’s what I do. I use a full-size weekly calendar. I do have all of my appointments added to my Google Calendar for ease. This system works really well for me.

What’s important is that you utilize technology for your benefit. To help you do more in less time so you can enjoy more of those special moments that take your breath away.

Wireless Printer – This makes it easy to print anything from anywhere. I can print my pictures at home while I’m traveling. I use an HP Photosmart 7520. 

The Software and Apps:

Activity – I use the Activity App on my iPhone and my Apple Watch to track my movement.  This has seriously helped me remember to stay active.  I highly recommend you use something to remind you to move if this is not something you are good at.

Canva – This app is super for creating custom images to use on my blogs and social media. It allows you to use a branding template for your creations and stores your marketing fonts and colors for easy access when creating your memes and images.

CoSchedule – This app manages all of my social media and marketing campaigns.  When I post a blog it allows me to schedule when it will post and where.  Because I don’t have to think about what to post and when I save so much time marketing my business and only need to check in each day a couple of times for engagement.

Day One – As a creator, it’s important to keep your mind clear and tap into your intuition. Journaling really helps me do this. Every single day I journal for 10 minutes. I start out with the 3 things I am particularly grateful for that day then I just write whatever is on my mind. I don’t think. I don’t edit. I don’t process. I just write. Many of my best business and writing ideas come from this exercise. What’s really great about this app is you can tag and view your entries across most platforms. It does some other cool stuff too. It gives you the weather and lets you add photos to your journal entries.

Dropbox – This is my favorite cloud storage provider. Easy to use and easy to access. I use Dropbox to capture anything that inspires me. After I create what I was inspired to create by what I stored, I delete it.

Evernote – Okay, I don’t know how I ever worked without Evernote. It has the power to keep all of your lists, goals, information, and ideas in order. I don’t know how I organized all of my information without it. With it, I have been able to go 95% paperless.

Expensify – If you travel or log expenses for business you are going to love this app. It creates expense reports quick and easy. It captures your receipts, tracks your time and mileage so you don’t have to worry about writing it out or carrying all of those receipts with you.

Flowing – This is an app I use for meditation.  It plays soft music, you can set it to provide water, and animal sounds.  Really whatever you like.  I use it when I’m waiting somewhere and want some quiet, or when I’m home and don’t want to meditate in silence.

FreeConferenceCall.com – For group calls, FreeConferenceCall.com is the best solution I have found. They have a very generous free call plan that takes care of most of your needs.

Google Calendar – For managing all of life’s schedules, nothing comes close to the power and functionality of Google Calendar. It “speaks” to all of my favorite apps with ease and works seamlessly with many scheduling programs.

Google Docs – If you co-create with others, Google Docs is great. You can track the changes and work together with ease on your projects. I also create all of my presentations in Google Docs. It is the most friendly across all platforms.

Google Drive – Google Drive is another one of cloud storage option I like to use. In this day and age of being accessible 24/7, it’s more important than ever to have a way to access important files from well, everywhere. What I find particularly powerful is the ability to share only a folder with collaborators without giving them access to everything I have stored.

Groceries – Everyone in my house goes grocery shopping, which I love.  So we manage our grocery list on an app we all have access to.  This way anyone at anytime can just pick up what we need at the house, which is so helpful. Especially, since until recently, I was the only person in the house that went grocery shopping.

Kartra – Goodness do I love this app.  This is a new app that allows me to build out my email marketing campaigns and products.  This one app replaced thousands of dollars in other apps I used to create landing pages, membership sites, and document and video storage.

Kindle – I love print books however they are not great for traveling with. In fact, I own several digital and print book copies of the same titles. The ability to highlight and keyword search the books I’m reading has been incredibly helpful.

1Password – This app keeps private information, private. It also has its own browser where you can surf privately and securely which is becoming more and more important these days. I always use it while traveling and on public networks.

Screen Flow – I use Screen Flow to create screen capture videos with audio. It’s how I teach most of my online courses.

TimeTrade – This is one of many online schedules on the market today. It allows me to create special links to my schedule only providing options for my clients and those who want to speak to me when it is convenience for me and them. It saves so much time when setting up meetings.

Webinar Jam – This is a great solution for creating webinars. Your webinar is automatically recorded and saved to your YouTube account.

So, now it’s your turn. What apps do you use to keep your business and personal life calm, cool and collected? Share in the comment section below.  I’d love to know your ah-has, comments, questions, and thoughts.

Remember to utilize technology to make your life easier. Too many times we get caught up and waste time with our apps and technology. Learn about the tools you have access to. Focus on what will make it easier for you to do what you need to do. Anytime that you reclaim your time, remember to fill it with something that enriches and fulfills you.

Until next time, live with passion, purpose, and play.

In gratitude,

Carmen M. Perez, Your Wellbeing Messenger
Personal Success Mentor
Growth ~ Marketing ~ Performance
Author, Motivational Speaker, Mentor, Mother, Wife, and Lover of Life
Let’s Create a Life Worth Living

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