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Do the urgent things bully you?

This is not a trick question.  Unfortunately, the important things always seem to wait for the urgent things to get done. As they say, “the squeaky wheel gets the oil.”

The problem with this is that there’s an endless supply of urgent things to do.  The result leaves us feeling like little gets accomplished.

Urgent vs. Important

Urgent things feel heavy and important things feel light while you’re doing them.

Urgent things often relate to someone else’s goals, while important things relate to your goals.

Urgent things are loud and chaotic, while important things are quiet and satisfying.

So what can you do to get the important things done too?

When you start your day off with urgent things, it’s easy to feel like you are already behind at 9 a.m. However, when you start with the important things by 9 a.m. you feel like you’ve done a day’s worth of work.

Here’s How to Stop The Bullying and Get to the Important Things:

  1. Don’t start your day by checking email. In fact, don’t check email until you have completed all your important tasks for the day. I know this is difficult. My philosophy here is if it’s critical, they’ll call you.
  2. Block time in your schedule to work on the important projects. Schedule dedicated time in your calendar to work on those things that are important to you.
  3. Create an action list. One of the other big issues I see with clients is they think of the whole project when it comes up on their schedule, which can be daunting. Often if we are pressed for time or having a busy day, we skip it when it comes up.  To help stop this from happening, for each project create a list of tasks that must get completed.  When you schedule time in your calendar to work on that project, don’t just put the name of the project, include what you are going to do to make the most of that time.
  4. Create a productivity sheet each day. Here’s how I set up mine. On a medium sized Post-It Note, I write the day of the week and the date. Then I list my important These are those tasks that are going to make a difference in my work or personal life.  After that, I create a section for Calls and divide that into two groups: whom I’m waiting to hear from and who I need to reach. Last, I list the urgent things I must do that day.

I don’t check email until every important thing is done for the day. If I check email before that, it’s to see if those I’m waiting to hear from, have responded.

  1. Keep an ongoing list of things you want to accomplish. Create a place to keep your thoughts, inspirations, dreams, or goals, whatever you want to call them. This way when you have time to work on something that will give you more meaning and make you feel good, you can start here to find something that moves you.

Where do you start?

Start by making a list of projects and things you want to do.  Note the things you want to happen in the next 90 days.  Create a project action list for each.  Schedule when you will take action.  As you work your way through your day, focus on the important things first.  Remember to include things like phone a good friend or make time for a special dinner with one of your beloveds

When it comes to doing what is important versus what is urgent, remember to focus on what creates meaning.  The urgent things will get done out of necessity.

How do you keep yourself moving forward in your life or where do you feel challenged?

Share your ah-has, comments, questions, and thoughts below in the comment section.  Also, if you liked this article, may I ask you to share it?  Your share knows more than you know to me, and our mission.

Until next time, live with passion, purpose, and play.

With gratitude,

Carmen M. Perez, Your Wellbeing Messenger
Personal Success Mentor
Growth ~ Marketing ~ Performance
Author, Motivational Speaker, Mentor, Mother, Wife, and Lover of Life
Let’s Create a Life Worth Living

Do you struggle investing your time where it matters most?

Be a Spiritual Girl in a Material World Book Cover MediumIf you’d like to create priorities for fulfillment and meaning so you can focus on what matters, when it matters, take a look at  my book, Be a Spiritual Girl in a Material World: Achieve Radical Personal Success Without Sacrificing Your Health, Wealth, and Happiness.  

In it I offer a new way to manage your day and your life so you can achieve the success you desire without sacrificing your wellbeing.

“Be a Spiritual Girl gave me a road map and a plan to help me change how I approached the overwhelm and frustration in my life.” ~Kim Milnes

 
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